Privacy Policy
1. Information We Collect
When you visit Echo Less Arc's website or register for our programs, we may collect the following information:
- Name and contact details (email, phone, address)
- Information about your experience with Zen practice
- Payment information (processed securely via third-party providers)
- Technical data (IP address, browser type, pages visited)
- Correspondence and inquiries you send us
2. How We Use Your Information
We use the information we collect for the following purposes:
- Processing registrations and enquiries for our programmes
- Managing bookings, payments, and arrangements
- Sending confirmations and relevant communications
- Improving our website functionality and user experience
- Complying with legal obligations
3. Legal Basis for Processing
We process personal data on the following legal bases: your consent, contractual necessity (for reservations), legal compliance, or our legitimate interests in providing quality services to our community.
4. Data Sharing
We do not sell your personal data. We may share information with trusted third parties only as necessary for payment processing, email communications, or legal compliance. All third parties are contractually obligated to maintain confidentiality and security.
5. Data Retention
We retain your personal data for as long as necessary to fulfil the purposes outlined in this policy, or as required by law. Once your reservation or enquiry is complete, we retain records for 2-3 years for accounting and dispute resolution purposes, unless you request deletion sooner.
6. Your Rights
You have the right to access, correct, or delete your personal data. You may also object to processing or request restriction of your data. To exercise these rights, please contact us at info@echolessarc.com.
7. Data Security
We implement industry-standard security measures to protect your data from unauthorized access, alteration, or disclosure. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.
8. Cookies and Tracking
Our website uses cookies to enhance your experience. These cookies store your consent preferences and help us understand how visitors use our site. You may disable cookies in your browser settings, though this may affect some site functionality.
9. Third-Party Links
Our website may contain links to external websites. We are not responsible for the privacy practices of third-party sites. We encourage you to review their privacy policies before providing any personal information.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date. Your continued use of our website constitutes acceptance of the updated policy.
11. International Data Transfers
If you are accessing our website from outside Japan, please be aware that your information may be transferred to and stored in Japan. By using our website, you consent to such transfers.
12. Contact Us
If you have questions about this Privacy Policy or your personal data, please contact us:
Email: info@echolessarc.com
Phone: +81 6-6723-7878
Address: 12-8 Gionmachi Minamigawa, Higashiyama Ward, Kyoto 605-0074, Japan
13. Data Protection Officer
For privacy-related concerns or requests regarding your rights, you may contact our designated privacy representative at privacy@echolessarc.com.
Last updated: May 2026